Features
Everything your band needs. Nothing it doesn’t.
BandQuill replaces the group chat, the shared spreadsheet and the folder of PDFs with one tidy app that works as hard as you do on a Saturday night.
Calendar & availability
Find a date that works — first time.
One shared calendar for gigs, rehearsals, recording and travel. Members mark the dates they’re away, so you can see clashes before you say yes to a booking.
- Availability polls for rehearsals and big decisions
- Unavailable dates flagged on every new booking
- Sync to Google, Apple or Outlook calendars
- Holds, enquiries and confirmed gigs at a glance
Included from the Free plan
Gig sheets & day-of-show
Everything for the night, on one sheet.
Venue, address, load-in, soundcheck, doors, stage times, parking, dress code, rider and contacts — one link that answers every “what time is…?” before it’s asked.
- Day-of-show timeline with custom steps
- Line-up with confirm / decline from each player
- Lift sharing and checklists per gig
- Shareable read-only link for venues and planners
Included from the Band plan
Songs, setlists & stage mode
Build the perfect set in minutes.
Keep your whole repertoire with keys, tempos, lyrics, charts and recordings. Drag songs into sets, watch the running time, and balance the energy across the night.
- Running time against your target set length
- Energy ratings to pace the dance floor
- Big, dark stage mode for phones and tablets
- Print-ready setlists and a shared song notebook
Included from the Free plan
Pay splits & invoices
Know who’s owed what. Instantly.
Log fees, deposits and expenses against each gig. BandQuill works out the split — equal shares, percentages or fixed fees for deps and crew — and tracks who’s been paid.
- Equal, percentage and fixed pay splits
- Expenses, mileage and receipts per gig
- Invoices with your bank details and payment terms
- Year-end income & expenses export for your tax return
Included from the Pro plan
Crew accounts & permissions
Give everyone a login. Keep control.
Members, deps, sound engineers, lighting techs, electricians and drivers each get their own free account. You decide what every role can see and do — area by area.
- None / view / edit / manage for every area
- Restricted roles only see the gigs they’re on
- Band fees hidden from deps and crew by default
- Custom roles for your exact set-up (Pro)
Included from the Free plan
Stage plots & input lists
Your tech spec, always up to date.
Lay out the stage, list every channel and mark the power drops. Attach the right plot to each gig and your engineer — and the venue — get it automatically.
- Drag-and-drop stage plot builder
- Input lists with mics, DIs and stands
- Power drops and monitor mixes
- Gear inventory and per-gig packing lists
Included from the Pro plan
Deps
Find a dep without fifteen phone calls.
Keep your trusted deps by instrument, with rates and notes. Send one request to several at once — whoever accepts first gets the gig, and everyone else is told it’s filled.
- Dep pool by instrument with rates
- One-tap accept or decline links — no login needed
- Deps get the gig sheet, songs and charts
- Their pay goes straight into the split
Included from the Pro plan
PRS reporting
Get paid for playing your songs.
Play originals? Every setlist from a played gig counts. BandQuill pulls together your performances so filing a PRS for Music live return takes minutes, not an evening.
- Writers, publishers and PRS work IDs per song
- Performances gathered from played gigs
- Export ready for your PRS return
- Never miss a quarter’s royalties again
Included from the Pro plan
Practice log & sheet music
Turn up to the gig knowing every part.
Everyone logs their practice and keeps a streak going, while the band sees which songs in Saturday’s set haven’t had enough love. Every song carries its sheet music — score and parts — ready on the night.
- Streaks, weekly totals and a 12-week heatmap
- “Needs practice before Saturday” warnings
- Sheet music per part: vocals, horns, bass and more
- Flip from lyrics to your part in stage mode
Included from the Free plan
Band checklists
The big jobs, broken down and shared out.
Releasing a single, heading on tour or gearing up for wedding season? Start from a template, assign each job to someone, set due dates and watch the progress bar fill up.
- Templates for releases, tours, recording and weddings
- Assign jobs with email nudges
- Due dates with overdue warnings
- Everyone ticks off their own jobs
Included from the Free plan
Artist profiles
A page that says who you are and what you play.
Every musician, dep and crew member gets a shareable profile with their photo, skills, links and the bands they play with — perfect for fixers, bandleaders and bookers.
- Your own link: bandquill.com/u/you
- Photo, headline, bio and skills
- Links to your showreel, socials and music
- Bands you play with and their upcoming gigs
Included from the Free plan
Just landed
New in BandQuill.
Built with the bands, deps and crews who use BandQuill every week.
Automatic gig invites & reminders
The line-up gets the gig invite by email and a reminder before the night.
Stage plots sent to your engineers
Your plot and input list go to the venue’s engineer with the gig details.
From the Pro plan
Travel plans
Flights, trains, hotels and van hire per gig, with every confirmation in one place.
From the Band plan
Guest lists
A guest list for every gig — import names from a spreadsheet in seconds.
From the Band plan
Client portal
A private page for couples and planners: details, requests, invoices and payments.
From the Pro plan
Sheet music per song
Score and parts for every song, viewable on any device and in stage mode.
From the Free plan
Pay share calculator
Fee, commission, expenses and kitty in — everyone’s share out, ready for WhatsApp.
From the Pro plan
Band checklists
Shared to-do lists with templates, assignees and due dates.
From the Free plan
Practice log
Streaks, heatmaps and a heads-up on songs that need work before the gig.
From the Free plan
Shareable artist profiles
A public page for every musician and crew member.
From the Free plan
More on the way — tell us what you need.
And there’s more
The little things that make a big difference.
Band chat
Threads per gig and topic, so the important stuff doesn’t scroll away.
Announcements
Post once, ask everyone to confirm they’ve read it.
Calendar sync
Your gigs in the calendar app you already use.
Files
Charts, contracts, tech specs and recordings, all organised.
EPK page
A public press kit with photos, bio, links and upcoming gigs.
Stats
Gigs per month, top venues, most-played songs and income.
Installable app
Add to your home screen — recent gig sheets work offline.
Activity log
See who changed what and when, across the whole band.
Ready for a smoother Saturday?
Free for small bands, no card needed. Invite your crew in minutes.